All mailings to Sections and Committees should be coordinated through the Philadelphia Bar Association headquarters to avoid any improper use of membership records. The communication of all Section and Committee meetings or other correspondence to all members must be arranged through the Meetings Department. Wherever possible, meeting notices or other correspondence will be sent electronically via the list serves.
All meeting notices, minutes, correspondence, etc. must be submitted to the Meetings Department in electronic format (preferably with a Microsoft Office product). Within three (3) business days of our receipt of the materials, the Meetings Department will ensure that the documents are distributed to the members of your section or committee. You are asked to make every effort to keep notices, minutes, reports, etc. brief and to the point. Lengthy documents should be distributed only when absolutely necessary. When hardcopy distribution occurs, the documents will be reproduced in double-sided format.
To ensure that meeting notices and announcements are received in a timely fashion, it is important that they be delivered to the Meetings Department no later than ten (10) business days before the event, so that the event can be publicized appropriately. The Association cannot guarantee ample notice to your members if this deadline is not met.